University of Utah Writing & Career Development Group

Initiated in 2021, the University of Utah Department of Pediatrics Writing & Career Development Group provides faculty and fellows with a supportive mechanism to publish content on the Children’s Medical Home/Medical Home Portal. The group meets regularly to discuss academic progress, engage in mentoring, participate in focused trainings and related career development opportunities, and develop a network of supportive peers and colleagues.

Goals

  • Build and diversify your academic portfolio by writing for the Portal and related projects 
  • Understand how the Medical Home Portal helps improve evidence-based and value-based care
  • Learn about faculty development opportunities with the Portal and related projects (UPIQ, Pediatrics ECHO, URLEND, UDAC)
  • Build professional network and experience academic camaraderie

Career Development

Department of Pediatrics Faculty Development Catalyst Program
The Catalyst Program's purpose is to provide the structure to catalyze the journey of faculty in becoming successful academic clinicians and scientists. ​This is a resource on how to set yourself up for academic promotion and success through education, funded research, quality improvement, writing for the Medical Home Portal, etc.
Academy of Health Science Educators  (AHSE)
An organization that you can/should join at UU that focuses on improving medical education for students, residents, and faculty.  List this membership on your CV. The AHSE has an open-access journal to publish early educational research.

Past Trainings

MHP Faculty Writing Group: Using Databases for Literature Searches (Eccles Health Science)
1-hour YouTube video about using the Eccles Health Science Library online resources for finding evidence-based information and PubMed articles. Presented by Shawn Steidinger, 8/8/2021.

PubMed Deep Dive/MeSH Searching (Eccles Health Science)
1 hr 17 min video of an interactive search session. Presented by Shawn Steidinger, March 22, 2022. PubMed Deep Dive Training Notes PubMed Deep Dive Chat Transcript

Tips on ECHO Talks
27-minute YouTube video on how to do an ECHO case-based/didactic presentation. Includes presentation tips and pointers on how to use Zoom polling. Presented by Dr. Terry Box and Jared Price, October 12, 2021.

Zoom Presenter View Tips
3.5-minute video tutorial to learn how to optimize presenter view in Zoom.

Goal Setting 2022 (Tony Tsai), Life Cycles 1-7 (Tony Tsai)
Mini-Retreat, featuring Career Goal Planning and Time Management with Tony Tsai, Feb 3, 2022.

Setting Longer Term Goals (Tony Tsai)
28-minute narrated presentation about setting long-term goals for career and life – Presented at the faculty writing group retreat on Feburary 14, 2023. Use the 5-Year Vision Worksheet (Tony Tsai) (PDF Document) during the presentation.

Writing Group Tips & Tricks Group Discussion (Dale Herring)
16-minute recording of Zoom session from faculty writing retreat: Behind the scenes, Best way to get started, Getting to first draft, etc. – Feburary 14, 2023.

Imposter Syndrome Discussion (Dr. Wendy Hobson-Rohrer)
55-minute recorded Zoom discussion about imposter syndrome and related topics during the faculty writing retreat – Feburary 14, 2023. Resources from this discussion:

Some examples of search results:

Past Writing & Career Development Group Newsletters

Scholarly Dissemination

Faculty and fellows can capitalize on their efforts for the Portal by presenting the information in different settings. Here are some options to consider:

Pediatrics ECHO
Case-based interactive/live webinars. Think of examples of cases that relate to and illustrate the Portal content that you update. We can then set up an ECHO to address those cases. During the ECHOs you can load up the Portal web page or a PowerPoint that you extract from the web page, and then you can be the topic “expert.” You could also share that honor with a specialist, such as someone who co-authors or reviews your content. You can also share an ECHO with one of the other writing group members to cover more than 1 topic during the hour. See Past Trainings (above) for presentation tips. Contacts: Jennifer Goldman jennifer.goldman@hsc.utah.edu

Pediatric Resident Noon Conferences
Sign up to present material from your Portal pages related to Gen Peds Topics or Behavioral and Development topics. You can develop a PowerPoint from your Portal page to use during the lecture. Interactive didactics are also welcome! Contacts: Coral Nolen Coral.Nolen@hsc.utah.edu  (or chief residents or Bruce Herman).  Let Jennifer Goldman know if you sign up for a topic related to the Portal, please.

Podcasts
Some existing possibilities include:

  • Virtual Curbside podcasts – Utah AAP chapter. Contact office@aaputah.org 
  • Rural & Underserved Utah Training Experience (RUUTE (MP3 File)) podcasts  

Utah Pediatric Partnership to Improve Healthcare Quality (UPIQ)
This is a statewide quality improvement program. Projects change periodically. You can get involved in an ongoing QIP in your clinical setting, be the physician champion when a new project starts, or be a guest expert in learning collaboratives associated with their quality improvement projects. Current projects: Asthma, Children’s Mental Health Access, and Integration Community Collaborative. Contact: Diane Liu Diane.Liu@hsc.utah.edu

School Health

  • Salt Lake School District Nurses – Give a 10-30 minute presentation on health-related topics and programs to a small and very friendly audience (<10 people). These talks sometimes lead to an invitation to give a CME talk at the Utah School Nurses Meetings (much larger audience). 
  • Consider giving a talk for parents, teachers, or students. Discuss ideas for talks and outreach at various local schools.
    Contact: Jennifer Goldman jennifer.goldman@hsc.utah.edu

Care Process Models and Algorithms
Do you have an idea to improve quality using a CPM or algorithm? Talk to Jennifer Goldman to discuss next steps because the point of contact would depend on your idea. These can be published on the Portal.

Forms, SmartPhrases, PowerPlans for EMRs
You would need to talk with Carole Stipelman (Epic) or Justin Alvey (iCentra), depending on which EMR. Be aware that these processes take a lot of time because they don’t just affect your clinic.

Division or Clinic Meetings
Give a 5-10 minute update on your new content and useful tips during one of the division or clinic meetings, and show the Portal page to your colleagues. This isn’t something you would put on your CV, but it would be quite useful for everyone! Please let Jennifer know if you do this.

Conferences – Presenting (posters, talks, workshops) at various conferences:

Grand Rounds
These are generally by invitation only but may be in your future as you gain more expertise in a given subject. Pediatric Grand Rounds site.

MedEdPortal
AAMC online journal focusing on improvements and innovations in medical education. PubMed indexed. Contact Wendy Hobson-Rohrer for more information.

Grants
CATCH grants through the AAP are a great way to engage the broader community and advocate for children’s health. 
1U4U-- This UU initiative seeks projects aimed at campus, education, engagement, research, and scholarship. Each project must include three faculty members from at least 2 different colleges and must include both academic affairs and health sciences. Each project must consist of new work and a new team--and not be based on a previously shared external award.

Updating Medical Home Portal Content – What to Expect

  • You will receive a link to a Word doc on Box for the content you are updating.
  • We’ll work together to set up a realistic deadline for the first draft.
  • Complete a literature search on the topic. (The Resources for Writers section has How To information for PubMed searches.)
  • If updating a page that does not have a set outline (we will let you know if this is the case), make recommendations for reordering, shortening, and/or adding outline headings as needed. Once finished, we’ll give feedback. Once the outline is finalized, writing begins.
  • Complete a final first draft.
    • Are citations noted with PubMed IDs or other information?
    • If there is a Services & Referral section, does it contain referral Info (when to refer/who to refer to/when not to refer, etc.)?
    • Is the Resources section filled out with a few legitimately helpful links for Clinicians and Families, too? (Links should be freely accessible.)
    • In the Resources section, Tools are added if relevant (Patient Education, Clinical Checklists, Letters of Medical Necessity, Medication Guides, Questionnaires, Toolkits, Other)
  • We’ll send feedback.
  • We’ll send your Author bio. It has a brief conflict of interest declaration at the end. Check the box if you have no conflicts or write out conflicts that we should record. Please let us know if you’d like changes to your bio.
  • Address feedback.
  • Publish and/or seek a reviewer. Ideas for peer reviewers are appreciated.

Important Tips

  • Use track changes.
  • Use PubMed IDs whenever possible and insert the ID in a comment exactly where you want the citation to appear.
  • Change the text to how it should be read (as opposed to making general suggestions in comments). Do not worry about changing a previous author’s text; deleting and shortening are encouraged.
  • For content focused on the needs of primary care clinicians, base information on evidence and cite when relevant. Also, offer practical information based on your experience that would not be found elsewhere. Shorter is better.
  • For content focused on the needs of families, write what you would most like your patients to know. Keep language simple.
  • Images are always welcome, but we only can publish those you have the copyright to or those in Public Domain. If unsure, we will check copyright status.

Adding Medical Home Portal Work to Your CV

Publications

Reviews

Log into your CV editor. Go to the Career tab, select Editorial Experience, and Add a New Entry. See example below:
How to Add a Review to Your CV

Citing Your Medical Home Portal Publication

An example of the format for a Portal publication citation is:

  • Goldman J. Attention-Deficit/Hyperactivity Disorder (ADHD) for Educators. Medical Home Portal, University of Utah Department of Pediatrics; (2021) https://www.medicalhomeportal.org/clinical-practice/education-and-schools/attention-deficit-hyperactivity-disorder-for-educators Accessed 2/6/2024. Diagnosis module for Rett syndrome updated June 2021.Critical information and resources for school personnel working with children who have or are suspected of having attention-deficit/hyperactivity disorder (ADHD).

UBox Cheat Sheet

Accessing Box

  1. Sign in to Box by going to UBox.
  2. Use Duo Authentication if prompted.
  3. The first time you sign in, you may need to wait for your account to be created.

Opening a Box File

  1. Box Online (Recommended)
  2. Box Desktop Program

Box Online

  1. In Box Online, sign in using CIS, and click the desired file to open.
  2. To edit, use the “open” menu.
    1. Open in [MS Office/Adobe Program] will open with the desktop version of that program. This is better when using track changes.
      1. A prompt will appear to lock file. Please select duration time and lock the file.
        1. Open in [MS Office/Adobe Program] Online will open in an online version of that program. Typically, these are less robust. This is better when collaborating simultaneously with others on the file – not so good with track changes.

Box Offline

  1. Box Drive (Recommended): Your files live in the cloud, but you can access them from your desktop as you would other files. Files do not require room on your hard drive. New versions of Box Drive have the option to sync select files to your desktop.  Download Box Drive
  2. WARNING: Do not use Box Drive and Box Sync on the same machine
  3. Once you have Box Drive on your computer, you can open and edit documents directly from the Box file using the appropriate program. Changes will be automatically saved and uploaded to the cloud when Internet is available.

Meaning of Symbols for Files in Box: Are Versions Synched Correctly?

  • Blue Cloud outline
    Blue Cloud Outline
    : Files and folders are set for online use only.
  • Green with Checkmark
    Green with Checkmark
    : Files and folders are set for offline use; online and offline versions are the same. When offline, a green checkmark indicates that the file or folder matches the most recently available online version.
  • Orange with Arrows
    Orange with Arrows
    : File or folder version saved to the desktop is different from the most recent online version.

Authors & Reviewers

Initial publication: June 2022; last update/revision: February 2024
Current Authors and Reviewers:
Author: Jennifer Goldman, MD, MRP, FAAP
Authoring history
2023: update: Jennifer Goldman, MD, MRP, FAAPA
2022: first version: Jennifer Goldman, MD, MRP, FAAPA
AAuthor; CAContributing Author; SASenior Author; RReviewer